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Deans Assistant - College of Liberal Arts

Location
Los Angeles, CA

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Minimum Pay Rate: $15.30 per hour Work Schedule: Full time - 40 hours per week Job Description The administrative assistant to the dean for the College of Liberal Arts is responsible for ensuring a smooth, professional and efficient operation of the office. This is an hourly staff position. The position requires extensive experience in business administration, public relations, marketing, higher education and Catholic teaching. Candidate must be a highly polished professional with strong organization and administrative skills, and the ability to prioritize multiple tasks. Applicant must have the ability to manage and work with a diverse group of individuals. Excellent verbal and written communication skills with an excellent working knowledge in Microsoft Word and Excel are required. Major Responsibilities Act as a communications liaison between the dean and all internal and external constituents. Maintain daily calendar; scheduling of events including; appointments, meetings, conference calls, lectures, films, etc. Coordinates logistics for the dean when attending professional conferences: air and ground transportation and hotel accommodations. Maintains appropriate background materials for meetings and professional conferences. Perform and provide clerical support to the office to include correspondence, file management, records, and mail, telephone and equipment operations. Responsible for obtaining required information for Vice President Academic Affairs/Provost office. Liaison with department secretaries for matters pertaining to the College of Liberal Arts. Arrange meetings of various faculty groups and administrative staff with the dean. Plan College of Liberal Arts Advisory Board meetings. Requisition of office supplies and maintenance requests. Coordinate and monitor receipt of faculty reviews, tenure and promotion applications, departmental reviews and reports. Provide support for faculty searches. Launch and maintain online course evaluations for the College of Liberal Arts. Coordination of lectures and other events hosted by the College of Liberal Arts. Update College of Liberal Arts website. Supervise graduate assistant, student aides and part-time summer students. Help prepare grant applications, document use of grant funds, prepare grant reports. Coordinate meetings with students, draft letters to students regarding academic misconduct. Access and enter data using specialized software regarding donors (Millennium) and students (Jenzabar and Portal). Manage budgets for College of Liberal Arts (operating budget, adjunct budget and Fund for Excellence). Help coordinate academic advisor assignments for students who have declared majors in the College of Liberal Arts. Provide Jenzabar reports for academic departments as requested. Oversee development and production of CLA newsletters. Oversee CLA social media. Marginal Functions Update and review campus calendar with College of Liberal Arts events. Serve as managing editor of the Journal of Moral Theology. Other duties as assigned. Special Knowledge Must be familiar with and adhere to all the safety rules and regulations for the University Safety Policy which apply to the work environment. Must observe FERPA guidelines and other federal regulations. Minimum Qualifications Must possess three or more years of experience as a Senior Secretary/Administrative Assistant. Strong organizational, human relations and communications skills. Proficient with Microsoft Office Suite. Ability to work with students, faculty, administrators and campus leaders. Ability to manage several projects or assignments simultaneously. Ability to work independently with minimal or no supervision, take initiative, handle emergency situations in a professional efficient manner. Able to maintain a high level of discretion and confidentiality. Job Application Apply Online - submit an application form Submit a ru00e9sumu00e9 and a cover letter to **** or mail to: Department of Human Resources Deans Assistant - College of Liberal Arts Search 16300 Old Emmitsburg Road, Emmitsburg MD 21727 Questions Email **** with questions. Mount St. Mary's University is a dynamic, catholic, Liberal Arts University with over 2,000 undergraduate and graduate students. As a Catholic university, Mount St. Maryu2019s graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The University has a strong institutional commitment to excellence through diversity in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world EOE.

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