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Job Details

Meeting/Event Coord Non Profit

Company name
The Regents of the University of Michigan

Location
Ann Arbor, MI

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Meeting/Event Coord Non Profit

University of Michigan

Ann Arbor

MI

Job #667890139

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates that do not include a cover letter with their resume will not be considered for the position.

Job Summary

This position will provide primary event and communication support to the departments of Asian Languages & Cultures, Germanic Languages & Literatures, Near Eastern Studies, Romance Languages & Literatures, Slavic Languages & Literatures and the Institute for the Humanities; a few hours over the course of the year will also be provided to the Humanities Collaboratory. This position will be part of a shared services events and communication team for the units named that are located in the Modern Languages Building (MLB) and Thayer Academic Building (TAB). The position will report to three Chief Administrators. Occasional weekend and evening work may be required in support of events.

Seasonal Appointment: This position is full-time from August 1st through May 15th. The appointment is reduced to 80% from May 16th through July 30th.

Responsibilities

Event Planning - 70%

Work directly with event sponsors/faculty to coordinate all needed logistics for events including flights, ground transportation, lodging, venues, A/V and tech, catering, and other event-specific needs. Work with travel agent and/or vendors to ensure flights, lodging, ground transportation, etc. are paid in a timely manner. Set up for events and coordinate break-down of events. Work with Graphic Artist to promote events. Prepare materials related to the events including but not limited to itineraries, programs, and other print material.

General Administration – 20%

Understand and interpret U-M, LSA, and other relevant policies and procedures related to hosting, events, and communications. Coordinate processing of honorarium and reimbursement payments with the MLB Business Office and/or SSC. Create and track event budgets. Ensure events and publicity are within outlined budgets; discuss anomalies with appropriate supervisor. Submit Pcard transactions for reconciliation by the SSC per LSA policies and timelines.

Communications and Graphic Design – 10%

Provide back-up support for Graphic Designer and communications/web support. Create posters and flyers for events with templates. Serve as an active member of the social media team. Assist with electronic mail campaigns related to events and other activities. Assist with content and coordination of regular internal unit newsletters via MailChimp.

Required Qualifications

Two or more years of experience with event planning, preferably in an academic setting. Extremely high attention to detail and accuracy of work along with excellent written and verbal communication skills are necessary. The successful candidate must have the ability to work in a fast-paced, dynamic environment with multiple and sometimes conflicting deadlines with a high level of interest in and ability to collaborate effectively with a wide variety of constituents (faculty, upper level administration, staff, etc.). Proven ability and willingness to work with diverse populations. Prior experience with Google Mail, Google Docs/Microsoft Word, and Google Sheets/Microsoft Excel is required. Prior experience creating and managing budgets. This position requires someone who is motivated to work for multiple units and understands the inherent complexities of this type of environment. Ability to work with/for multiple supervisors. This position requires a candidate who is driven to create efficiencies and share ideas between units in order to enhance the support provided to all units.

The person in this position must have the ability to easily move across campus with a cart of equipment, food, or other items needed for event set up. Ability to move a cart weighing up to 50 pounds is required as well as the ability to move 10-15 pounds of such items if needed. Chosen candidate must have the ability to physically set up and tear down for events including moving and arranging tables, chairs, and mobile equipment. This position requires the ability to move materials weighing up to 25 pounds to a height of 3-4 feet and set them on tables, carts, or other surfaces. The person in this position frequently communicates with individuals for whom English is not their first language; he or she must be able to exchange accurate information in these situations.

Desired Qualifications

At least one year of experience providing event support at the University of Michigan. One year of experience writing content for print- and/or web-based publications including social media. Experience with a variety of Google tools such as Forms and Sites. Demonstrated ability to successfully and simultaneously manage multiple complex projects. Familiarity with the University of Michigan structure, the College of LSA and humanities units within LSA and their resources and policies as well as experience adhering to UM's style guides.

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.

To learn more about diversity, equity, and inclusion visit ~~~

To learn more about LSA’s Guiding Principles visit ~~~

Note: A higher salary may be possible for an exceptionally qualified candidate.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.

Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

157619

Working Title

Meeting/Event Coord Non Profit

Job Title

Meeting/Event Coord Non Profit

Work Location

Ann Arbor CampusAnn Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA Romance Languages & Lit.

Posting Begin/End Date

5/15/2018 – 5/29/2018

Salary

$42,000.00 –$46,000.00

Career Interests

AdministrationHospitality

Apply Now at ~~~

Updated 05/16/2018

Company info

The Regents of the University of Michigan
Website : http://www.umich.edu

Company Profile
Welcome to the University of Michigan, a place with deep traditions focused on creating brighter futures. We invite you to explore the diverse and vibrant community that makes us the home of Leaders & Best.

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