Facility or Program Supervisor
Exempt - Executive
Personnel System - Requires satisfactory completion of a six month probationary period
Purpose of Job
The purpose of this job is to plan, develop, supervise, and evaluate various Leisure Services Department programs. Duties and responsibilities include, but are not limited to program planning, organizing, implementation and evaluation; supervising and training assigned employees; preparing long and short-term goals, instructing classes, ensuring safety in programs and facilities; creating and coordinating program publicity and promotion; and performing additional tasks as assigned.
Job Related Requirements
Work Schedule varies by program and season and includes some evenings and weekends. Typical office schedule is 9:00 am-6:00 pm on days there are no programs.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions: Bachelor's degree in course of study related to occupational field with one year of related experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job.
Must possess a valid driver's license.
One year of supervisory experience preferred.
Must be certified in First Aid/CPR or have ability to attain within 6 months of employment.
For Youth Athletics position
Certified Youth Sports Administrator (CYSA) preferred at the time of hire, but required within 6 months of hire.
Essential Duties, Responsibilities:
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Plans, develops, conducts and evaluates programs, events, activities, camps and/or tournaments.
Supervises, trains, makes hiring recommendations and evaluates assigned employees, volunteers, and interns; handles all related concerns, directs work assignments, disciplines and counsels workers when necessary.
Oversees program instructors and handles contract agreements with contract labor.
Prepares specific objectives for programs and special events, and develops a written plan of action; evaluates and adjusts programs as necessary; maintains records for division/department reporting and assessment.
Addresses needs of program participants with disabilities, and seeks higher-level assistance as needed.
Prepares annual budget proposal for programs, events and/or projects; may assist with the development of the budget proposal.
Coordinates volunteer needs, and assists with recruitment and training for programs and special events.
Creates and coordinates publicity and/or promotional materials for programs and special events, including website maintenance; assists with distribution of materials.
Prepares, coordinates and schedules appropriate facility for programs and special events by coordinating related maintenance, safety/inspections and security needs and concerns.
Designs, constructs, maintains and collects materials for programs, displays and exhibits.
Assists with the management of daily operations of the facility; may perform the duties of the facility supervisor when needed.
Serves as department liaison for various community groups and organizations.
Responds to citizen inquires and complaints and addresses, solves, or forwards complaints to appropriate personnel.
May be assigned as facility liaison for department social media and/or volunteer task force.
Performs other related duties as required.
When Assigned to Youth Sports Programs
Plans, organizes and implements all internal youth sports programs and summer camps.
Oversees and enforces terms of agreements between ACCUG and leagues; educates leagues about youth sport standards. Annually reviews Outside Youth Sports Provider Agreement, and recommends changes as needed.
Plans and implements a National Youth Sports Coaches Association (NYSCA) program that trains and certifies volunteer coaches.
Directs and administers field permitting process.
Stays current on information related to youth sports administration and communicates changes or new information to staff and outside youth sport providers.
When Assigned to the Tennis Center
Supervises Tennis Center employees. Interviews candidates and makes recommendations for hire.
Hires and oversees work of contracted service providers.
Develops, plans, organizes, schedules, administers and supervises the Leisure Services Department tennis program to include daily facility operations, lessons, classes, clinics, camps, leagues, special events and related activities.
Oversees pickleball program and serves as liaison with affiliated group(s).
Develops and manages master schedule for tennis center and all assigned tennis and pickleball courts.
Teaches and leads activities as required needed.
Participates in the preparation and administration of the Tennis Center annual budget; submits budget recommendations; monitor expenditures.
Writes, reviews and administers Tennis Center policies and Standard Operating Procedures, and submits to supervisor for approval.
Performs inspection and oversees the maintenance of Tennis Center facilities and equipment to ensure safe operations and maintained inventory.
Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of assigned division in the Leisure Services Department.
Knowledge of management, human resources management/personnel, financial practices, policies, and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.
Knowledge of established organizational, managerial, human relations methods and techniques.
Knowledge of principles and practices of recreation administration, relevant laws, ordinances, policies and procedures, budgetary processes and procedures and the theory and principles of program development and implementation in recreation.
Knowledge of functions, principles, methods and techniques of public sector planning, including those related to community planning, outdoor recreation planning, and natural and cultural resource planning and understanding of methods and tools for developing, scheduling, coordinating, monitoring, evaluating and managing planning, design and construction projects (when assigned to Park Planning).
Knowledge of first aid and CPR, departmental programs, community resources, supervisory practices, rules of a variety of sports and the techniques, equipment and supplies used in athletics and park maintenance.
Knowledge of and proficiency in the use of computers and software related to the position.
Knowledge of lighting an exhibit, use of hand held tools, framing and mounting artworks and additional gallery systems.
Knowledge of contemporary art practices.
Ability to develop and administer policies, procedures, plans and activities and to monitor performance of subordinates against measured established goals.
Ability to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the position.
Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.
Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental operations and activities.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Athens - Clarke County Government as they relate to the Leisure Services Department.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner.
Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to handle required mathematical calculations. Ability to plan and coordinate programs involving large groups of people.
(ADA) MINIMUM QUAILFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Must be physically able to operate a variety of machinery and equipment including a computer, typewriter, and calculator. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for light work.
Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions.
Requires the ability to read a variety of reports, forms and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare forms, reports, letters, memoranda, and miscellaneous documents using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
Requires the ability to learn and understand basic principles and techniques, to acquire and be able to expound on knowledge of topics related to primary occupation, and to make independent judgment in the absence of management.
Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative,
technical, or professional languages including aviation and accounting terminology.
Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, and to utilize and determine percentages.
Requires the ability to inspect items for proper length, width, and shape, visually with automated office machines.
May require the ability to coordinate hands, fingers, and eyes accurately in using automated office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
Requires the ability to handle a variety of items such as a computer, typewriter, and calculator. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
May require the ability to differentiate between colors and shades of color.
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.
Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone, two-way radio.