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Events Specialist CSHE 6291U 24551

Company name
The University of California, Berkeley

Berkeley, CA

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Job Description:

Job Description

Job Title:

Events Specialist, CSHE (6291U) #24551

Job ID:



Main Campus-Berkeley

Full/Part Time:



Center Studies in Higher Ed



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About Berkeley

The University of California, Berkeley, is one of the world s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley s culture of openness, freedom and acceptance academic and artistic, political and cultural make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: February 20, 2018

Departmental Overview

Established in 1957, the Center for Studies in Higher Education (CSHE) is the first research institute in the United States devoted to the study of higher education. The Center s mission is to produce and support multi-disciplinary scholarly perspectives on strategic issues in higher education, conduct policy relevant research, promote the development of a community of scholars and policymakers engaged in policy oriented discussion, and continue the Center s public service role as a resource on higher education. CSHE brings to this discussion several distinct perspectives:

* A national and international and comparative focus

* A focus on higher education policy issues unique to California and its different tiers of education

* A focus on the specific strategic issues important to the University of California


Events Management:

* Independently plans, organizes and implements small and medium-sized events such as symposiums, conferences, seminars, advisory board meetings, receptions and banquets, and VIP briefings, demonstrating good judgment in making decisions and managing events.

* Consults with event sponsors on all details regarding events; formulates event scope and develops and implements event budgets based on those discussions; delivers all logistical needs as called for by the scope and budget of each event.

* Develops and coordinates event guest lists.

* Identifies, plans, and organizes real and potential event locations and vendors; Plans itinerary and other logistical needs for VIP guests and program participants.

* Oversees development of publicity for events (announcements, invitations, seminar abstracts, etc.) and production and distribution of program information by operational support staff.

* Oversees development and implementation of procedural guidelines for event coordination, and maintenance of large event-related data base by operational support staff.

* Ensures effective planning, coordination, and outcome for several larger and more complex events, such as the Center's educational and training institutes for higher education leaders from around the world and the Center's prestigious Clark Kerr Lecture Series, in which lectures are given to large audiences at multiple UC campuses by leading national scholars and practitioners on major issues facing higher education and its role in society.

* Successfully recognizes and resolves real problems in a timely manner using tact, sensitivity, discretion, and political acumen.

*Manages complex registration process and consults with event sponsor regarding strategies for and progress in attainment of participation goals.

*Determines and coordinates all staffing needs.

*Mentors and oversees the work of operational support staff both on-site at the event and in the carrying out of pre-event tasks, such as selection of venues and venders; design and distribution of event publicity (e.g. brochures, flyers, programs, and email to the Center's list serve); and production of high quality event materials.

* Contributes to and participates in long-range event planning for the Center. For example, analyzes post-event survey and other feedback from participants and presenters in order to improve future event and program planning.

Assistant to the Director:

* Develops and implements efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses.

* Functions as the Director's activities coordinator, understanding the requirements of the Director, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings.

* Responds to a wide variety of questions and issues from faculty, staff, and students and the public on behalf of the Director, including those highly sensitive in nature.

* Carries out special projects, as needed in support of the Director's Center and other campus-wide activities.

Website Coordinator:

* Updates and maintains all areas of CSHE's website, including posting of research papers and coordinating revisions to content and layout, and the addition of new features.

* Coordinates website technical and design needs with campus hosting units.

Required Qualifications

* Working knowledge of concepts, principles and practices of event planning and production and public relations.

* Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.

* Working organizational skills, including skill in establishing priorities for and effectively managing multiple projects and assignments

* Skill in effectively meeting budget and time constraints.

* Good interpersonal communication skills and political acumen, including skill in effectively representing the campus to its public and effectively working with all levels of Center, campus staff, and academic personnel.

* Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.

* Ability to work independently and as part of a team.

* Ability to communicate clearly and effectively, both verbally and in writing.


* Bachelor's degree in related area and/or equivalent experience/training

Salary & Benefits

Hourly salary range commensurate with experience: $25.00 - $28.00

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Company info

The University of California, Berkeley
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Company Profile
Founded in the wake of the gold rush by leaders of the newly established 31st state, the University of California's flagship campus at Berkeley has become one of the preeminent universities in the world. Its early guiding lights, charged with providing education (both "practical" and "classical") for the state's people, gradually established a distinguished faculty (with 22 Nobel laureates to date), a stellar research library, and more than 350 academic programs.

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