GRANTS MANAGER Req #: 158898 Department: The eScience Institute Job Location: Seattle Campus Posting Date: 08/08/2018 Closing Info: Open Until Filled Salary: Salary is commensurate with experience and education Shift: First Shift Although open until filled, priority application date is August 29, 2018. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for five consecutive years. The eScience Institute at the **MEMBERS ONLY**SIGN UP NOW***. has an outstanding opportunity for a Grants Manager (Program Operations Specialist). The eScience Instituteâs mission is to engage researchers across disciplines in advancing the tools and techniques of data-intensive science and research. This position, in partnership with the Director and Executive Directors, will manage all financial components of the eScience institute totaling on average more than $2.5M annually. This position will have a high degree of authority over the various fiscal elements of the eScience institute including budget management, reporting, compliance, and strategic planning. About you: You enjoy a fast-paced and dynamic environment. You are capable of handling multiple projects with competing deadlines efficiently and effectively. You are detail-oriented and a clear, professional communicator (written and oral). You are a motivated self- starter who is a good team player, but you are also able to work independently and set your own priorities. You can work with all types of people and use good judgment and discretion when interacting with university faculty, staff and students as well as leadership from federal agencies, other universities, non-profits and the private sector. You enjoy the variety of tasks that come with working in a small organization. You have experience with budget management, the university fiscal systems, and the post-award process for grants and gifts. About us: The eScience Instituteâs mission is to engage researchers across disciplines in advancing the techniques and technologies of data-driven science and research. Our data scientists collaborate with other faculty across campus, at other universities and with organizations such as Microsoft, Google, Amazon, and Socrata. We have several active programs throughout the year including workshops, classes, office hours, and social events. In the summer, our Data Science for Social Good program brings together teams of talented student interns to work on data-driven projects that address pressing urban societal issues. In one example, students worked on an app that enabled Google Maps-style routing around the city for people with mobility challenges, avoiding steep hills, stairs or construction. We are housed in the renovated 6th floor of the Physics/Astronomy Tower, with fantastic views in all directions. We have a small, tight- knit staff that have permanent desks in our Data Science Studio - an open and dynamic space that is available to the campus community. RESPONSIBILITIES: Financial Management Provide financial management for all grants and gift funds, our state budget, and our University Provost funding, totaling on average $2.5M annually. You will be responsible for independently budgeting, accounting and reporting to maximize efficient use of funding, while ensuring compliance with state and federal rules and regulations. Establish a robust and efficient budget management system. Allocate resources according to funding type and purpose; alert project leaders of concerns in spending patterns; and conduct monthly budget reconciliations. Process both incoming and outgoing invoices, accept and process checks and wire transfers. Remain familiar with all purchasing, invoicing, reimbursement and other fiscal processes, and handle these as necessary during high volume events. Provide training, as necessary, and review of fiscal-related work for other staff. Provide regular financial updates to the Director and Executive Directors, and coordinate with the research sponsors to prepare in-depth and complex annual reports and other ad-hoc financial reports as needed. Outgoing Awards and Cross Departmental Collaboration Administer, allocate and monitor awards to campus departments for postdoctoral fellows, research and data scientists, and faculty. This requires the management of sub-budgets, and providing guidance/advice to other departments regarding sub-budget use and allowable spending. The eScience Institute often provides partial or full salary support for faculty, postdocs, and research scientists hired by partner departments, requiring coordination with various departments and organizational units on campus. eScience staff are often funded by multiple grants that change throughout the year and may reside in other departments. This position must track all costing allocation changes for eScience-funded personnel and alert the Executive Directors when changes need to be made in Workday. Responsibilities may include pre-award submissions, including eGC1 and assisting senior staff with budget preparation and management, in the future, depending on changing business needs. REQUIREMENTS: Bachelors Degree and 2 to 3 years of relevant experience, or an equivalent combination of education and experience. Demonstrated competence in budget management and projection. Very detailed oriented with excellent organizational skills Demonstrated ability to work independently, problem solve, take initiative, set priorities and handle multiple projects with competing deadlines efficiently and effectively. Experience tracking programs involving many individuals and institutional participants. Excellent written and oral communication skills. Effective interpersonal skills to interact with diverse groups in a team environment. Proficiency with use of computers, experience with Excel, google suite, email, and Internet systems. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED EXPERIENCE Experience with **MEMBERS ONLY**SIGN UP NOW***. financial systems, policies and procedures. Condition of Employment: This position may rarely be required to work an irregular work week (including evenings and weekends) to meet proposal deadlines and participate in events. As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your My Jobs page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.