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Job Details

Proposal Specialist

Company name
Gannett Fleming, Inc.

Camp Hill, PA, United States

Employment Type

Journalism, Pr

Posted on
Jul 27, 2022

Valid Through
Nov 09, 2022

Apply for this job


What You Will Do
As Gannett Fleming continues to expand, we are seeking a motivated Proposal Specialist to join our team! The Proposal Specialist\u202fworks with proposal managers, capture managers, and technical teams to coordinate and help develop sales proposals and statements of qualifications, primarily.
This position will be based out of our Camp Hill office!

Schedules, facilitates, and documents simple proposal kick-off and color review milestones in accordance with best practices for proposal development
Work is closely monitored and overseen by Manager for accuracy, timeliness, quality, etc.
Compiles and distributes meeting notes, action items, and review comments from all proposal meetings.
Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules and coordinates tasks for the proposal team
Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input (such as legal, HR, and financial))
Identifies and prioritizes tasks, develops proposal production schedules for review by Manager
Reviews all work product, ensures completions of assignments, and adherence to internal best practices and quality control objectives
Edits and reviews technical sections
Ensures incorporation of all changes from review meetings
Enters key proposal data/milestones into CRM
Supports sales interview teams, if needed, with Senior Manager oversight
Collaborates with graphic designers to develop proposals and presentations
Other duties as assigned.

Minimum Qualifications

A 4-year degree required in English, marketing, journalism, communications, or applicable field is required


2-3 years of experience in developing/editing quality individual proposal and qualification sections (resumes, projects, general information), and editing of technical approaches for AEC industry
Experienced with RFP/RFQ requirements reviews and developing compliance matrices
Proven ability to lead 1-2 concurrent simple proposals under the supervision of a Senior Manager
High degree of organization and attention to detail
Trained in Gannett Fleming best practices for proposal development or comparable industry training is preferred
Familiar with at least one of Gannett Fleming\u2019s core business lines is preferred
Ideally, experienced with business development support services.

Other duties may be assigned as necessary. Generally, office work environment. Must be able to sit or stand for extended periods of time.  Must be able to independently travel and be physically present in the office or at a client site.

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.
We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.
Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans\u2019 status or other characteristics protected by law. 
Gannett Fleming will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local candidates will be given preference.
NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.
Location: Camp Hill ; Lancaster ; Harrisburg ; York ; Chambersburg
Core Business Hours: 8:00 AM \u2013 5:00 PMEmployment Status: Full-Time 
Internal Requisition ID:2022-9321
Salary Range: Salary dependent upon experience and geographic location
Please be advised that Gannett Fleming may require you to provide proof of the Covid-19 vaccination to meet regulatory and client requirements. Upon hire, you will be required to attest to your vaccination status. Valid religious and medical exemptions will be reviewed and considered in accordance with applicable law.
Proposal Specialist ; Proposal Coordinator ; Marketing Specialist ; Marketing Coordinator ; Pursuit Specialist ; Pursuit Coordinator ; Senior Proposal ; Senior Marketing

Company info

Gannett Fleming, Inc.
Website :

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