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Job Details

Academic Program Specialist

$38,000.00 – $50,000.00

Ann Arbor, MI

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Job Summary
The Center for South Asian Studies (CSAS) is seeking an individual to serve as the Academic Program Specialist for the unit. The Academic Program Specialist will work closely with the Center Director and Cluster Manager to develop and plan and implement programming activities that will serve the faculty and students, the UM community, and the Ann Arbor community.
This position has a dual reporting relationship; primary functional supervision provided by the Cluster Manager and academic direction for the center is provided by Center Director.
This is a full-time, 40 hours per week position that may occasionally require evening work hours.
CSAS Core Programming (45%)
Invite, schedule and coordinate visits by appropriate speakers for the Speaker Series in Fall and Winter semesters, and provide publicity.
Work with students and faculty to plan and execute film series and other events.
Initiate correspondence and serve as point of contact for all campus events, securing necessary facilities, equipment, and set-up/clean-up; arranging travel, lodging, and hosting for visiting guests; and attending all campus events.
Oversee Student fellowship and student mobility programs (Summer in South Asia (SiSA); IISER; Shiv Nadar University, and Habib University)
Plan and execute visa, orientation, and welcome back sessions for SiSA fellows
Work with office of undergraduate admissions and International Center on visa paperwork for incoming international students
Plan and execute orientation for incoming students from India and Pakistan
Prepare all paperwork for speakers to complete and process appropriate tax forms for payment to speakers. Work with finance to make sure their payments are properly finished.
Develop posters, specialized emails, and other materials for each event and do outreach/promotion across campus
Ensure that there are enough materials, including refreshments, at each event
Ensure that the technology at the events work smoothly, and trouble shoot if there are issues with A/V
Prepare set up for refreshments
Assist Hughes Fellows and long term stay guests to do all immigration and payment paperwork, get UM IDs, M-Cards, Library Cards, library access, etc.
Attend regular cluster and II-wide meetings for planning, information, and training
Organize, attend, and take minutes at executive committee meetings.
Field telephone and email requests for information
CSAS Special Projects/Conference Planning (30%)
Purchase airline tickets for all international and domestic guests participating in the conference
Implement workshops and conferences for the campus community and general public.
Coordinate ground transportation for all guests
Make hotel reservations for all guests
Manage the breakfast, lunch, and dinners for each guest while they are here for the conference.
Develop posters, work with a designer
Maintain correspondence between all guests to manage any changes that come up
Work with caterers to prepare for the event and adhere to University policies
Be prepared to facilitate any tech difficulties while the conference is taking place
Prepare stored value cards for each guest – and have each guest sign for the cards
Communications and Development (10%)
Prepare, publish and mail annual Center newsletter
Solicit articles for the newsletter
Edit each article, work with individual authors to finalize content
Work with the designer to put together a cohesive and creative looking newsletter
Proof read the newsletter
Send the newsletter around the country for publicity of the Center
Send the newsletter through campus mail to all of the SA faculty
Create and develop weekly (and bi-weekly) newsletters that go out via Mailchimp
Manage the Center’s Facebook page
Manage the Center’s Twitter page
Manage an email-based public information listserv.
Prepare posters and flyers for the Speaker Series and other Center events, and circulate them to faculty and other departments.
Prepare images and text for our marketing/web design personnel
Meet with II Communications staff to work on website changes and updates
Financials (15%)
Maintain and develop spreadsheets to keep track of the Center’s many budgets
Work with student groups and other departments on campus to coordinate co-sponsorships. Work with finance to make sure that funds are properly administered.
Complete all concur reports
Organize and complete all honorarium payments
Organize all hosting payments and reimbursements
Required Qualifications*
Bachelor’s degree in a relevant international studies field or equivalent combination of education and work experience.
Experience with academic program administration
Demonstrated excellence in communication
Demonstrated organizational, time management and interpersonal skills
Ability to work effectively with colleagues, donors and government officials
Ability to work occasional evenings and weekends
Desired Qualifications*
Master’s degree in a relevant international studies field or equivalent combination of education and work experience is preferred
Previous experience in program and event planning
Experience in development and fundraising activities
Experience with University of Michigan organization, practices, policies and procedures
Additional Information
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
To learn more about diversity, equity, and inclusion visit
****To learn more about LSA’s Guiding Principles visit
****Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

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