The Office Manager oversees the day-to-day operations of Pepperdine's Center for Estate and Gift Planning (CEGP), manages CEGP's outreach and event planning efforts, provides support to CEGP attorneys, all while maintaining a professional level of attention to detail, accuracy, timeliness, confidentiality, and discretion. By supporting the Center for Estate & Gift Planning, this position aids in the further development of advancement and planned giving efforts of the University.
Oversee day-to-day operations of CEGP office, including financial operations & invoices, external vendor relationships, professional services, and subscriptions.
Oversee CEGP print outreach, event planning, promotion and communication; implement strategies to promote CEGP through various channels; manage CEGP website and Pepperdine Plan; oversee donor outreach.
Manage & oversee all aspects of the Heritage Society (CEGP's revocable gift recognition community).
Support three CEGP attorneys with confidential correspondence, communication flow, scheduling and travel arrangements and reimbursements, and credit card reallocations and substantiation.
Enter data/activity into The Raisers' Edge; answer telephones; open, prioritize and distribute incoming mail; create and maintain prospect files.
Manage filing and documentation system for processing of planned gifts, correspondence, contracts, personnel records, and other records/files.
Manage and oversee the hiring and supervision of CEGP student workers and oversee scheduling and coordination of work space for the law clerks.
Uphold University mission through work performed.
Perform other duties as assigned.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Degree in marketing, communications, public relations or related field. Excellent verbal communications and document editing skills. 2 years of general office experience requiring proficiency in professional protocol required; 3 years or more in marketing, print communications, event planning, and creative outreach. Attention to detail, organizational skills; marketing skills and experience; professional; ability to work independently; excellent interpersonal and writing skills; proficiency with Microsoft or Apple office suite.
Continuing education in marketing, PR, event planning, training and budgeting. Website design, editing and content creation. 5 years or more in a corporate marketing, print communications, event planning, project management and creative sales. Adobe Acrobat or Adobe InDesign. Experience with Raisers' Edge or other database management software, Peoplesoft or other financial database programs.
Qualified individuals should be able to articulate a strong commitment to diversity and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.
This is a regular, exempt, 40 hour per week position.
Commensurate with experience