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Institutional Giving/Grants Manager

Company name
Cool Culture

Brooklyn, NY

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Institutional Giving/Grants Manager

Job Description:

Founded in 1999, Cool Culturehelps underserved families access and enjoy New York City’s cultural life in order to provide educational experiences for children and to strengthen families and communities. Each year, Cool Culture partners with over 400

of the City’s Child Care, Head Start, Pre-Kindergarten and Title I Schools to give 50,000

underserved families free, unlimited admission to 90

participating museums, botanical gardens and zoos. We help early education programs to meet their goal of supporting families; cultural institutions to engage with diverse communities and build new audiences – and most importantly, we address the opportunity gap by enabling families to harness culture to prepare their children for success in school and in life. Last year, Cool Culture parents and children walked through the doors of our partner museums move than 185,000 times.

Cool Culture, a fast-growing organization, with a highly collaborative culture, seeks an experienced and proven Grants Manager who will identify, cultivate and raise funds from foundation, corporate and government sources to support organizational growth. The position will involve coordination among development and program staff to gather information into varied proposal formats in a timely fashion to meet application and reporting deadlines. This includes management of the organization’s large institutional gving portfolio. A successful candidate will bring motivation and the ability to learn quickly, and be able to perform under tight deadlines to produce high quality work. The position is full-time and reports to the Director of Development.

Key Responsibilities

Work in collaboration with the Director of Development, program and executive team to identify organizational fundraising needs, assess assets, and develop a grants strategy to support long-term growth as outlined in strategic plan

Draft, research and proofread all grant-related communications including letters of interest, proposals, budgets and funder reports in a timely manner

Work with staff to collect information prior to submission of proposals, budgets and reports

Maintain calendar of grant deadlines and submissions, and track progress towards revenue goals

Maintain compliance with reporting requirements, reporting deadlines, and priority updates

Incorporate regular research for ongoing and future funding opportunities into weekly and monthly work plans

Update Giftworks database and tracking systems with pertinent information, correspondence and documents related to funders and prospects

In coordination with the Director of Development, arrange site visits with funders and prepare materials for funding meetings

Learn and amass knowledge of the early childhood education, family engagement and arts and cultural fields


Minimum 5 - 7 years professional experience with nonprofit resource development, with specific emphasis on successful grant management in a nonprofit setting, and working with development and program teams

to develop strategy

. Knowledge of youth, education and arts preferre

Genuine interest in playing a critical role on a small and dynamic team

Demonstrated ability to produce successful fundraising outcomes and meet fast-paced timeline

Ability to juggle multiple tasks and reprioritize within a rapidly changing environment

Self-starter, organized, disciplined and highly detail-oriented

Excellent interpersonal skills and ability to work both individually and as part of a team

Excellent oral and written communication skills.

Commitment to social justice and passion for Cool Culture’s mission.

Flexible personality with sense of humor strongly preferred.

Bachelor’s degree required, Master’s degree a plus


This position includes an excellent benefits package. To apply, please submit (1) resume, (2) grant writing sample, (3) salary requirements, and (4) cover letter including answers to the three questions listed below to: Hiring Manager,

Tell us about a time when you successfully managed grant fundraising. This means any situation where you responsible for grants administration/management at a nonprofit organization. What was the outcome of your work? How much did you raise? How did you work with other members of the organization? 2

50 words max.

The Grants Manager position will be absolutely critical to Cool Culture's success, and will have a substantial impact on the cultural exposure of thousands of families, as well as impacting Cool Culture's development towards being a sustainable organization. What makes this sort of role the right investment for you to make in your career at this time? In addition to grant writing, what additional aspects of your previous experience make you prepared for the challenge of managing a large grants portfolio, and sustaining/cultivating an institutional giving pipeline?

250 words max

Does your track record include proposal writing and/or reporting on large federal grants (e.g., National Endowment of the Arts, Institute for Museum and Library Services, National Science Foundation)?

Cool Culture is an Equal Opportunity Employer. Women and People of Color are strongly encouraged to apply.

This position is open until filled. Please feel free to visit us on the web at


Cool Culture

Start Date:

Mon, 04/04/2016

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