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Job Details

Executive Administrative Assistant - Corporate Communications and Government Affairs

Location
San Rafael, CA

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Profile

BioMarin is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options. BioMarin will continue to focus on advancing therapies that are the first or best of their kind.
By providing a foundation for all operations company wide, BioMarin’s General and Administrative teams support our mission of providing first and best in class therapeutics to patients who live with rare diseases. Our teams include groups such as finance, legal, human resources, corporate compliance and ethics, and information technology. Come join our team and make a meaningful impact on patients’ lives.
Position Summary:
The Executive Administrator (“EA”) will be responsible for providing administrative support to the VP of Corporate Communications, the VP of Government Affairs and senior staff level personnel. The EA’s assignments will be varied and complex in nature, requiring absolute discretion, as well as considerable judgment and creativity in resolving issues. This individual must also be able to manage multiple priorities in a continually changing environment. The EA will also be responsible for the following:
Coordinating domestic and international travel
Scheduling appointments and coordinating arrangements for internal meetings
Managing department budget cycles, including long range planning, annual budget planning and monthly financial reporting
Initiate, select and manage department annual team building events, including follow-up
Performing independent research and preparing information for special projects as requested
Preparing travel and entertainment expense reports
Preparing contract and purchase order requests, tracking statements of work, and managing third party invoices
Preparing monthly accrual reporting
Coordinating, assembling and proofing presentations, agendas and other meeting materials.
Coordinate required Political Action Committee (PAC) financial reporting
Assist in the coordination of periodic policy/public relations events
In addition to being professional and courteous, the EA must possess:
A proven ability to perform at an Executive Administrative level
An ability to work well with all levels of internal leaders, employees, and outside vendors
Independent judgment and discretion with sensitive/confidential and proprietary information
Strong skill with spreadsheets and good understanding of budget process
A can-do attitude, be flexible and adaptable
Strong calendaring and catering skills
Ability to prioritize and multi-task as needed
Ability to receive and act upon “ad-hoc” requests
Highly effective written and interpersonal communications
Ability to think proactively, creatively and strategically
Strong attention to detail
A team oriented work style
Requirements:
At least 5 years executive level support and office administration
Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft Project, Sharepoint, Concur expense reporting
Bachelor’s degree preferred
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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