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Job Details

Facilities Administrative Assistant

Company name
POWER Engineers, Incorporated

Location
Boise, ID, United States

Employment Type
Full-Time

Industry
Facilities, Administrative, Journalism, Pr

Posted on
Jun 18, 2021

Valid Through
Oct 01, 2021

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​Facilities Administrative Assistant

POWER Engineers, Inc. Facilities Division seeks an Administrative Assistant in our Boise, Idaho office. Are you organized, detail-oriented, self-motivated and professional? Do you have experience supporting senior management in a fast-paced, dynamic office environment? Our ideal candidate is skilled in anticipating the needs of others, demonstrates expert time management and prioritization of tasks, and is responsive, working quickly and effectively with a variety of stakeholders from throughout the organization. This position would report directly to the Facilities Project Controls Department manager and provide dedicated support to two Business Unit Directors.

Key Responsibilities include, but are not limited to:

Provide high-level, dedicated, confidential administrative support to the Business Unit Director (senior division leadership). This would include supporting all administrative tasks including answering phones, managing calendars and email, and coordinating travel arrangements, including expense reports.

Work and interact closely with assigned Business Unit Directors to understand, intuit and anticipate needs, challenges and solutions.

Compose and finalize complex correspondence, presentations, documents, reports, and other business documents, while positively representing POWER’s brand and culture.

Prepare ongoing and special reports; this will include obtaining necessary data and information from various sources.

Interact with all levels of the organization and interface with external clients, where needed.

Organize/track division recruiting efforts. This would include working with HR to update position descriptions and identify alternative recruiting methods/venues.

Manage social media presence for the Business Unit Director.

Support Business Unit Director in CRM/BD tracking and coordination efforts.

Coordinate and drive initiatives related to quality, production efficiency, training, etc.

Required Education/Experience

​3 years’ experience providing high level secretarial and administrative support in a senior executive environment

Advanced Microsoft Office skills (Word, Excel, PowerPoint and OneNote)

Excellent oral and written communication skills

Superior organization and planning skills

Desired Education/Experience

Bachelor’s degree in English, communications and journalism

Must be a self-starter, highly organized, and familiar with all key concepts, practices, and procedures of office administration

Ability to handle confidential material with absolute discretion

Significant customer service experience, utilizing strong inter-personal skills

Considerable experience managing multiple high-level priorities simultaneously

Must be flexible and able to prioritize work assignments for multiple people and yourself while remaining detail oriented

Thorough knowledge of technical and business vocabulary

Experience working in and reporting from common business systems (Oracle, Deltek, Taleo, or similar)

Familiar with the architecture/engineering industry

Positive disposition and friendly demeanor

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good Work. Have Fun. Make Money.

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

Medical/Dental/Vision

Maternity Leave

Parental Leave

Paid Holidays

Vacation/Paid Sick Leave

Voluntary Life Insurance

401K

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

EOE/Minorities/Females/Vet/Disabled

#LI-WW1

Company info

POWER Engineers, Incorporated
Website : https://www.powereng.com

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