The task of writing a resume may seem overwhelming if you are unfamiliar with this type of document, but there are some easily understood techniques that can and should be used. This section was written to help you understand the purpose of the resume, the differ-ent types of resume formats available, and how to write the sections of information traditionally found on a resume. We will present examples and explanations that address questions frequently posed by people writing their first resume or updating an old resume.
Even within the formats and suggestions given, however, there are infinite variations. True, most resumes follow one of the outlines suggested, but you should feel free to adjust the resume to suit your needs and make it expressive of your life and experience.
The purpose of a resume is to convince an employer that you should be interviewed. Whether you're mailing, faxing, or E-mailing this document, you'll want to present enough information to show that you can make an immediate and valuable contribution to an organization. A resume is not an in- depth historical or legal document; later in the job search process you may be asked to document your entire work history on an application form and attest to its validity. The resume should, instead, highlight relevant information pertaining directly to the organization that will receive the document or to the type of position you are seeking.
We will discuss four types of resumes in this article: chronological, functional, targeted, and digital. The reasons for using one type of resume over another and the typical format for each are addressed in the following sections.
As you formulate the wording for this part of your resume, keep the following points in mind.
The Objective Focuses the Resume. Without a doubt this is the most challenging part of the resume for most resume writers. Even for individuals who have decided on a career path, it can be difficult to encapsulate all they want to say in one or two brief sentences. For job seekers who are unfocused or unclear about their intentions, trying to write this section can inhibit the entire resume writing process.
Recruiters tell us time and time again that the objective creates a frame of reference for them. It helps them see how you express your goals and career focus. In addition, the statement may indicate in what ways you can immediately benefit an organization. Given the importance of the objective, every point covered in the resume should relate to it. If information doesn't relate, it should be omitted. You'll file a number of resume variations in your computer. There's no excuse for not being able to tailor a resume to individual employers or specific positions.
Choose an Appropriate Length. Because of the brevity necessary for a resume, you should keep the objective as short as possible. Although objectives of only four or five words often don't show much direction, objectives that take three full lines could be viewed as too wordy and might possibly be ignored.
Consider Which Type of Objective Statement You Will Use.
There are many ways to state an objective, but generally there are four forms this statement can take: (1) a very general statement; (2) a statement focused on a specific position; (3) a statement focused on a specific industry; or (4) a summary of your qualifications. In our contacts with employers, we often hear that many resumes don't exhibit any direction or career goals, so we suggest avoiding general statements when possible.
1. General Objective Statement.
- General objective statements look like the following:
- An entry-level educational programming coordinator position
- An entry-level marketing position
This type of objective would be useful if you know what type of job you want but you're not sure which industries interest you.
2. Position-Focused Objective. Following are examples of objectives focusing on a specific position:
- To obtain the position of conference coordinator at State College
- To obtain a position as assistant editor at Time magazine
When a student applies for an advertised job opening, this type of focus can be very effective. The employer knows that the applicant has taken the time to tailor the resume specifically for this position.
3. Industry-Focused Objective. Focusing on a particular industry in an objective could be stated as follows:
- To begin a career as a sales representative in the cruise line industry
4. Summary of Qualifications Statement. The summary of qualifications can be used instead of an objective or in conjunction with an objective. The purpose of this type of statement is to highlight relevant qualifications gained through a variety of experiences. This type of statement is often used by individuals with extensive and diversified work experience. An example of a qualifications statement follows:
A degree in communications and four years of progres-sively increasing job responsibility within the publishing industry have prepared me to begin a career as an editor with an organization that values hard work and dedication.
Support Your Objective. A resume that contains any one of these types of objective statements should then go on to demonstrate why you are qualified to get the position. Listing academic degrees can be one way to indicate qualifications. Another demonstration would be in the way previous experiences, both volunteer and paid, are described. Without this kind of documentation in the body of the resume, the objective looks unsupported.
Think of the resume as telling a connected story about you. All the elements should work together to form a coherent picture that ideally should relate to your statement of objective.