Office Manager Assistant to the CIO

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Position ID:
152971
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About **MEMBERS ONLY**SIGN UP NOW***.:
Founded in 1891, **MEMBERS ONLY**SIGN UP NOW***. has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. **MEMBERS ONLY**SIGN UP NOW***. seeks applicants committed to its Christian mission.
Diversity Statement
As part of our mission of cultural engagement, SPU is committed to building an excellent and diverse staff and faculty. Diversity is an ethos that is inseparable from our Christian faith. At SPU, we recognize diversity as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment to becoming a more diverse community is a desire to represent the breadth of God's kingdom more fully.
We strive to become a workplace of choice and to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU! Learn more about SPU's commitment to diversity
and opportunities
for our employees to deepen their capacity to serve our increasingly diverse student body.
**MEMBERS ONLY**SIGN UP NOW***. provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please ****, or email ****
. Notification must be given at least five (5) working days before the accommodation is needed.
General Summary:
The Office Manager / Assistant to the Chief Information Officer (CIO) anticipates the needs of the Computer & Information Systems (CIS) leadership and assumes responsibility for all office management and general administrative tasks that increase department productivity. This includes scheduling meetings, coordinating events and travel arrangements, preparing reports/presentations, operational paperwork and filing, confidential handling of sensitive information and other duties as needed. The role also manages the department budget, processes contract renewals, oversees purchasing, assists with equipment inventory, and handles all essential accounting tasks.
Job Description:
Asset Management
Manages the inventory of technology equipment for the IT department. Coordinates procurement, order fulfillment, RMA/return of malfunctioning equipment, and sale of depreciated equipment. Ensures accurate tracking of inventory.
Budget Management
Manages all department accounting tasks. Provides timely processing of procurement card statements; monitors receipt of expense reimbursements; coordinates contract renewals and invoicing with vendors. Coordinates with the Office of Financial Affairs to process budget transactions, journal vouchers, purchase orders, RFPs, and fiscal year-end closing tasks.
Office Manager
Coordinates staff on boarding and off boarding tasks. Coordinate department events, team-building exercises, and book travel arrangements. Conducts general research and write department communications and blog posts. Creates and maintain department documentation, policies, and procedures. Handles sensitive information in a confidential manner. Maintains office supplies inventory; anticipate needed supplies and place orders.
Administrative Assistant
Anticipates needs of the CIO and CIS leadership to increase their productivity. Organizes and schedules meetings and events; manages the department calendar; takes detailed meeting minutes; processes mail and deliveries. Carries out general administrative duties such as filing, typing, copying, binding, scanning etc.
Personnel Management
Facilitates hiring and manages student administrative assistant/accounting positions. Provides training, assignment of duties, and evaluations of performance.
Continuous Improvement
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Develop sand implementsual new administrative processes to enhance productivity, efficiency and reduce cost.
Team Playe
r
Contributes to the team effort by assuming other related duties as needed.
Requirements:
Personal Attributes:
Sound judgement.
Strong analytical and problem-solving capabilities.
Well organized and extremely detail oriented.
Strong customer service ethic and great communication skills, both oral and written.
Passionate about delivering quality no matter what you are doing.
Can work both independently and in a collaborative team-oriented environment.
A self-starter, motivated to push the limits and think outside of the box.
Fondness for solutions that are simple, elegant, and effective.
Ability to work with and maintain confidential information.
Qualifications:
BS/BA degree or equivalent work experience.
2 years experience working in a professional office environment. Knowledge of filing / record keeping and basic office management.
Ability to juggle multiple tasks with superb accuracy. Excellent communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
Strong initiative, ability to self-manage and achieve results despite ambiguity.
Excellent Microsoft Office skills. Knowledge of operation of standard office equipment.
Preferred Qualifications:
BS/BA degree in Business, Communications, or related field.
5 years experience in an office manager, budget manager or administrative assistant role, a plus.
Familiar with higher education work environment.
Experience using modern documentation tools (such as wikis) and work management tools is desired.
Additional Information:
Position will remain open until filled.
All SPU employees are required to be fully vaccinated against COVID-19 and to submit documentary proof of vaccination unless an exception applies. For more information, see SPU's Vaccination Requirements FAQs web page.
Salary: $50,000 - $55,000 DOE
This is a full time position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance. SPU makes contributions to an employee HSA account and to a retirement account after one year of eligibility in the plan. Tuition discount program available for the employee and qualified immediate family members.
Application Instructions:
Please submit a cover letter and resume along with the online application.

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