Administrative Coordinator

Profile

What You Will Do:
Administrative Coordinator
Full Time -Day
Baltimore, Maryland
We are looking for talented Administrative Coordinator to join our team here at University of Maryland Medical Center Downtown Campus.
At the University of Maryland Medical Center (UMMC), a designated Magnet facility, we are a team. Nurses and doctors, specialists and therapists, and security professionals work shoulder-to-shoulder to give our patients and visitors the care they deserve. We take time to celebrate each other's contributions and treat each other with respect by valuing each other's ideas and opinions. Ultimately, we support each other's growth. Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won't find a more vibrant place to work!
Principal Responsibilities and Tasks
Provides administrative support to a group of physicians within the cancer center physician offices. Under limited supervision provides a variety of administrative services including but not limited to the following:
Schedules and coordinates meetings, appointments, travel arrangements, conferences and training resources. Prepare agendas and assembles background materials. Attends meetings, prepares notes and performs required administrative follow up. Coordinates events; organizes publicity, AV and other necessary arrangements.
Responds to internal and external telephone calls, inquiries and visitors following established departmental procedures. Liaises with third party service providers for the department. Serves as a key interface with other departments to identify and resolve issues. Determines urgency of situation when contacting/interrupting senior staff members/physicians.
Liaises with vendors, outside consultants, and various internal affiliates by interacting with relevant departments to coordinate and process relevant paperwork. Submits expenditure requests and/or invoices as required. Provides relevant data and distributes invoice/expenditure tracking reports to all appropriate parties
Orders and maintains office supplies and equipment in accordance with departmental guidelines and maintains related expense records. Provides recommendations for reducing supplies costs for the departmental unit.
Initiates or responds to correspondence and memoranda. Prepares presentation material as required. Prepares and ensures accuracy of confidential documents, in accordance with department/service area procedures.
As a member of our team, you'll experience:
A supportive and collaborative work environment.
A comprehensive benefits package including health, vision and dental coverage including prescription drug coverage - Tax-Free Savings Plans, Tuition Reimbursement and more!
Work Life Balance: You'll accrue annual leave; we offer dependent care reimbursement, short/long term disability and an employee assistance program.
Growth & Educational Assistance: We support your continuing education and career advancement by offering tuition reimbursement & continuing education options.
What You Need to Be Successful:
Education/Experience
High School Diploma or equivalent (GED) is required.
Four years general clerical/administrative experience is required.
Experience of working in a healthcare environment is preferred.
Knowledge, Skills and Abilities
PC literate with demonstrated proficiency in Microsoft Office Suite. Excellent typing and data entry skills are required. Knowledge of Raiser's Edge or similar fundraising software required.
Highly effective verbal, written and interpersonal skills to communicate effectively with medical staff, colleagues, patients, visitors and donors/prospects to establish working relationships that foster quality customer service. Familiarity with development and fundraising is preferred.
Highly proficient filing and organization skills with ability to prioritize own work and that of others.
Knowledge and ability to understand procedures, practices and policies in the assigned departmental unit and Medical Center.
Demonstrated ability to maintain confidentiality, work under pressure, handle multiple tasks and meet related deadlines.
Demonstrated ability to establish and maintain courteous and effective relationships, and demonstrate sensitivity and awareness of customer needs; when dealing with donors/prospects, patients/visitors, co-workers and healthcare staff.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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